Privacy and Cookie Notice

This is the Privacy and Cookie Notice (Notice) of localsolarsystem.com (Website). This Notice provides information about the processing of the personal data of visitors to the Website and persons who donate via the Website (Users) of the Local Solar System Foundation.

The Notice may be changed over time. Users of the Website are advised to regularly review the Notice for possible changes. The Notice was last changed on October 22, 2019.

WHEN IS THIS PRIVACY NOTICE APPLICABLE?

This Notice is applicable to the processing of all the personal data of Users of the Website by the Foundation.

WHO IS THE CONTROLLER OF YOUR DATA?

The Foundation is the controller for the processing of your personal data. The Foundation may pass your information, or allow access to such information, to its subsidiaries, which are all located at the above-mentioned address, so that they may process your personal information in the same way as the Foundation processes your personal information.

FOR WHAT PURPOSE DO WE PROCESS YOUR PERSONAL DATA?

1. To administer your role as a job applicant or volunteer

What does this purpose entail?

The Foundation performs extensive research and development in the fields of engineering, oceanography, economics, recycling, maritime law and more.

You may apply for a specific job opening or send us an open application, in which case we will process and store your data in order to administer the job application process.

In addition, the Foundation is always looking for volunteers who are willing to offer their support. If you choose to register, the Foundation will store and process personal data to administer your volunteer role and for communication regarding your volunteer position.

Which personal data do we process for this purpose?

To process your registration as a job applicant or volunteer and to contact you about your role, the Foundation processes data such as your name, address, e-mail address, telephone number, educational background, abilities, availability, skills and other CV information, as well as correspondence relating to your registration. If you wish to update your data or withdraw from the registration process, you can do so by contacting us via the “contact us” section. 

For what period do we retain your personal data for this purpose?

If you become an employee of the Local Solar System Foundation, we will process your data in accordance with applicable local legislation. Should your application be refused, we will retain information relating to your job application for up to two months after your application process has been completed. If you become a volunteer, your data will be retained for two years after your volunteer role ends.

 2. To send you information about job openings and volunteer positions

What does this purpose entail?

If you have sent us an open application for a job or have registered as a volunteer, we would like to retain your application so that we can update you on our latest vacancies. We may do this by means of e-newsletters or by approaching you directly. 

Which personal data do we process for this purpose?

For this purpose, we process your name, address, e-mail address, educational background, abilities, availability, skills and other CV information as well as correspondence relating to your registration and a record of which e-newsletters we have sent you.

For what period do we retain your personal data for this purpose?

We retain your personal data for as long as you wish to receive information from the Foundation. If you no longer wish to receive such information, you can opt out at any time by contacting us via the “contact us” section of this website.

3. To follow up on your inquiries

What does this purpose entail?

On the Website, you can submit general enquires to the Foundation via our contact page, as well as via outreach@localsolarsystem.com. You can submit media inquiries about the Foundation to press@localsolarsystem.com.

Which personal data do we process for this purpose?

For this purpose, we and/or the Light Foundation will process your name, your contact information, your correspondence with the Foundation about your inquiry and all other personal data you provide us with and which is required to follow up on your inquiry.

For what period do we retain your personal data for this purpose?

We retain your data as long as is necessary to follow up on your inquiry completely, with the exception of a log file with your name, your contact information, the date on which you contacted us and the subject of your question.

4. To follow up on the input and ideas you submit to us

What does this purpose entail?

You can submit technological ideas about cleaning, recycling or cleanup via the technology contact page on our website. 

Which personal data do we use for this purpose?

We process your name, your contact information, your correspondence with the Foundation about your input and all other personal data you provide us with and which is required to follow up on your input. 

We also store any information related to the purchase of our products or anything related to retail transactions with us or with related third parties.

For what period do we retain your personal data for this purpose?

Your data will be retained, together with your input, for a period of 10 years.

5. To process your donation(s)

What does this purpose entail?

Via the Website, you can submit a general donation form for your donation(s) to the Foundation. Donations are subject to our Donation Terms and Conditions. We will use the personal data you provide to process your donation(s), follow up on your inquiries about your donations, thank you for your support and fulfill our legal obligations as a foundation regarding your donations. 

Which personal data do we process for this purpose?

For this purpose, we process your name, e-mail address, bank account details, correspondence with the Foundation about your inquiries concerning your donations and all other personal data you provide us with and which is required to follow up on your inquiries.

For what period do we retain your personal data for this purpose?

Per legal obligations and internal policies, we retain your data for 10 years after you stop donating.

6. To administer your participation, if you participate in TOC events

What does this purpose entail?

If you participate in TOC events, we will process your data so that we can organize the event, announce participants and measure the response to events. We can send you e-mails to keep you updated about the event.

Which personal data do we process for this purpose?

For this purpose, we use your name, address, e-mail address and any other relevant information you share with us in relation to the event.

For what period do we retain your personal data?

We store your personal data until after the event. We will communicate the exact retention period per activity.

7. To send you information about the Foundation by e-mail 

What does this purpose entail?

We would like to keep you updated on the latest vacancies, events, developments, news items and other opportunities and developments within the Foundation. We will do this by means of e-newsletters. If you would like to stay informed about these topics, you can indicate this by subscribing through the button on our Website. 

Which personal data do we process for this purpose?

For this purpose, we process your name, your e-mail address and a record of which e-newsletters we have sent you.

For what period do we retain your personal data?

We retain your personal data for as long as you wish to receive information from the Foundation. If you no longer wish to receive such e-mails, you can unsubscribe at any time by using the unsubscribe option that the Foundation includes in each e-mail message.

8. To develop and improve our Website

What does this purpose entail?

We perform research into our Users’ visit and click behavior through statistical analysis conducted by Google Analytics and WordPress add-ons. We use the results of this research to better understand how you interact with our services, to monitor aggregate usage and web traffic routing on our services, and to customize and improve our services. For this purpose, we also use cookies.

Which personal data do we process for this purpose?

We process technical data such as links you have clicked on, web pages you have visited and browsers you have used. We retain this data in aggregated form so that we can monitor general trends in the use of the Website over a period of time. 

For what period do we retain your personal data?

For personal data retained by cookies, see below. When your personal data is aggregated to show general trends or usage, it is anonymized and, therefore, no longer treated as personal data.

WHO HAS ACCESS TO YOUR DATA?

The Foundation uses third parties for the processing of certain data, such as Website hosting. Because these third parties have access to personal data in order to execute this kind of data processing, the Foundation has taken the required organizational and contractual measures to ensure that your personal data is exclusively processed for the purposes mentioned above. Only if the Foundation is required to do so by law, will your personal data be provided to supervisory agencies, fiscal authorities and investigative agencies. 

Note that all online donations will be collected and processed by PayPal, an online payment provider that will gather payment details and your e-mail address, which may be used for communicating with you about payment-related matters. Please contact PayPal at www.Paypal.com for further information about its privacy policy. 

WHICH COOKIES DOES THE FOUNDATION USE? 

The Website uses cookies. A cookie is a small text file that we send to your internet browser so that we can recognize your browser when you return. Cookies can collect data about the use of the Website, such as which pages are visited and the duration of a user session. When you use the Website, the cookie sends data to the Foundation or to one of our third-party service providers, such as Google Analytics or similar tools.

The Foundation stores cookies that are essential to providing the functionalities of the Website. For instance, the cookies enable us to customize and improve our services. You can change your browser’s settings to stop accepting cookies, or to receive a prompt before you accept a cookie from the websites you visit. However, some of the Website’s features may not function properly if you disable cookies.

The Foundation also places cookies that are not strictly necessary for providing the functionalities of the Website. Through such not-strictly-necessary cookies, we collect information about your use of the Website and remember your preferences. Examples of collected information include which pages you visit and the length of a user session. Through these cookies, we aim to improve your user experience with our Website. By continuing to use the Website, you consent to the use of cookies by the Foundation. If you do not consent to cookies being placed, you can block them by adjusting the settings in your browser.

THIRD-PARTY SERVICES 

The Website uses a variety of services hosted by third parties, such as Google Analytics, Google Tag Manager, etc. These services may collect information sent by your browser as part of a Web page request, such as cookies or your IP request. For information about how Google Analytics collects and uses your information, please refer to its privacy policies. By using the Website, you consent to the processing of data by these third parties in accordance with their privacy policies.

GOOGLE ANALYTICS

The Website uses Google Analytics’ cookies. Google Analytics is a web analysis service that is offered by Google Inc. (Google). Google Analytics uses cookies to analyze the usage of the Website by Users. Google uses aggregated statistical data to give the Foundation insight into the way in which Users use the Website.

You can find more information about Google Analytics’ Privacy policy here: https://www.google.nl/intl/en/policies/

HOW TO TREAT LINKS TO OTHER WEBSITES AND SOCIAL MEDIA? 

If you choose to visit one of the websites offering merchandising, such as Amazon, you will be directed to the respective website. 

If you choose to share our Website through social media sites such as LinkedIn, Facebook and/or Twitter, your personal data (such as your name and the fact that you are interested in the Foundation) will be visible to all the visitors of your personal webpage on LinkedIn, Facebook and/or Twitter. 

On the use of such merchandising and social media websites, only the terms and conditions (including the privacy policy) of the merchandising or social media website apply. The Foundation is not responsible for the processing of personal data or the privacy policy of such merchandising or social media websites.

MAY PERSONS BELOW THE AGE OF 16 PROVIDE PERSONAL DATA? 

Persons below the age of 16 may provide personal data to the Foundation only if they have the permission of one of their parents or of their legal guardian who has read this Notice.

HOW DO WE SECURE DATA? 

Your personal data is treated as strictly confidential and the Foundation has taken appropriate technical and organizational security measures to prevent the loss or unlawful processing of this data. To that end, the Foundation uses several security techniques including secure servers, firewalls and encryption. It also physically safeguards the locations where data is stored.

WHOM TO ADDRESS REGARDING QUESTIONS AND REQUESTS OF ACCESS OR REMOVAL?

You may, at any time and without any cost, access the data you have provided to the Foundation, and, if you wish, have this data amended or deleted. If you wish to exercise one of these options, you can give notice thereof in writing to privacy@localsolarsystem.com.